Have you ever wondered how your business processes can be more efficient? If the answer is yes, you are in the right place. BPMS is the key to optimizing, reducing costs, and driving improvements.

In this post, we will explore what this tool is and how you can apply it to transform your company.

Are you ready to find out? Let’s go!

What is BPMS?

BPMS, or Business Process Management Suite, is a revolutionary tool. It connects systems, applications, databases, and people, automating and integrating processes.

Imagine identifying bottlenecks, creating custom workflows, and monitoring performance in real time. BPMS makes it all possible.

Differences between BPM, BPMS and BPMN

BPM (Business Process Management) is a discipline that manages processes. BPMS (Business Process Management Suite) is the functional and automated solution, while BPMN (Business Process Modeling Notation) is the graphical notation that helps to visually understand these processes.

While BPM focuses on management, BPMS is the tool that enables its use, and BPMN is the way to graphically represent these processes. Each has its role, and understanding these differences is crucial to effective implementation.

What to automate with BPMS?

Any company, regardless of size or sector, can benefit from this tool. See some examples:

Sales

Automation from prospecting to closing, integrating leads, prospects, and CRM.

Purchasing

Simplifies requests, approvals, quotes, and orders, integrating suppliers and the financial sector.

Human Resources (HR)

Streamlines the integration of new employees, covering selection, hiring, and training.

Deliveries and support to customers

Automates the product delivery process, in addition to managing service and requests.

These are just a few examples. BPMS offers versatility, adapting to different sectors and processes, providing efficiency and agility.

How can BPMS help your company?

BPMS can provide several benefits to your company, such as:

• Process optimization – Automates repetitive tasks, reducing time and effort.
• Operational efficiency – Identifies bottlenecks, improving the fluidity and speed of operations.
• Continuous improvement – Allows real-time adjustments, driving constant innovation.
• Enhanced customer experience – Speeds up service, reducing response times and increasing satisfaction.
• Cost reduction – Eliminates human errors, rework, and waste, saving resources.
• Guaranteed compliance – Monitors processes to ensure compliance with standards and regulations.
• Business agility – Quick adaptability to market changes and customer demands.
• Transparency and collaboration – Makes processes more transparent, facilitating collaboration between teams.
• Data security – Protects sensitive information against unauthorized access.
• Seamless decision making – Provides data and insights for more informed decisions.

In short, BPMS is not just automation. It is a strategic ally that can elevate your company to new levels of efficiency, quality, and competitiveness.

Step by step for efficient implementation

You already understand what BPMS is and its benefits. Now, let’s explore how to implement this tool in your business:

Needs assessment

• Identify critical processes that can be improved by BPMS.
• Engage stakeholders to understand their expectations and requirements.

Choosing the right solution

• Search and select a BPMS aligned with your company’s specific needs.
• Consider scalability and ease of integration with your existing systems.

Training and engagement

• Train your team to maximize the effective use of BPMS.
• Promote a culture of collaboration and innovation, highlighting benefits of the new approach.

Process modeling

• Use BPMS tools to visually model your processes.
• Refine and simplify, ensuring everyone understands the proposed changes.

Pilot phase

• Implement it in a specific area or process selected as a test.
• Assess performance, adjust as needed before full implementation.

Integration and customization

• Integrate BPMS with existing systems to ensure smooth operation.
• Customize according to your company’s specific needs.

Continuous monitoring

• Establish metrics and KPIs to evaluate performance.
• Make continuous adjustments based on feedback and changing needs.

Learn more about SoftExpert BPM

Implementing BPMS can be challenging, but with the right solution, the benefits outweigh the difficulties. SoftExpert BPM offers a complete approach to model, execute, and improve your business processes.

Are you ready to take your processes to a new level of efficiency?

Click here to learn about SoftExpert BPM now and talk to our experts:

Learn more about SoftExpert BPM